Constitution and Bylaws
Homeschoolers in Action
Article Ⅰ– Name
Section 1. Homeschoolers in Action: The name of the corporation shall be Homeschoolers in Action. The Federal Tax Identification number, assigned by the Department of Treasury, Internal Revenue Service is: available upon request
Article Ⅱ – Offices
Section 1. Principal Office: The principal office of the corporation in the State of Texas shall be located in Texas. The corporation may have other offices as the Board of Directors may determine or as the affairs of the corporation may require from time to time.
Section 2. Registered Office and Registered Agent: The corporation shall have and continuously maintain in the State of Texas a registered office and a registered agent whose office is identical with such registered office, as required by the Texas Non-Profit Act. The Board of Directors may change the registered office and registered agent from time to time.
Article Ⅲ – Purpose
Section 1. Homeschoolers in Action. will operate under 501c3 status for the purpose of providing education, fellowship, and encouragement to the children and parents with the common goal of home education. The corporation is organized exclusively for charitable, and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501c3 of the Internal Revenue Code (or the corresponding section of any future federal tax code).
Section 2. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on by a corporation exempt from federal income tax under section 501c3 of the Internal Revenue Code.
Article Ⅳ – Board of Directors
Section 1. Homeschoolers in Action is a voluntary organization governed by a Board of Directors. The corporation is not governed by members. The Board of Directors will consist of a minimum of three and a maximum of eleven positions. If the number of filled positions falls below three, there will be a reasonable grace period, until the minimum positions are filled.
Section 2. Director positions are filled by volunteers from the membership. Nominations will be approved by the existing board.
Section 3. Each nominee must be home educating at least one child, be a member in good standing, and have been a member of the organization for at least one year. A husband and wife team may occupy one board position.
Nominations for board positions will be made during March of each year, with Board of Director approval in April. Standing Board of Directors members will review and vote on each nomination during a regularly scheduled board meeting. The Board of Directors may consider nominations at any point during the year on a case by case basis.
Section 4. Nominees will be contacted by the Board of Directors to determine their qualifications and to ensure that they have expressed an interest in participating on the Board of Directors. Nominations for non- qualifying members will be rejected.
Section 5. Board of Director members will assume their duties on June 1st, each year. Board of Directors members shall serve a term of two (2) years. Recurring terms may be served as desired. A Board of Directors member must be nominated again for recurring terms.
Section 6. Ex-Officio Board of Director Positions: the Board of Directors may, from time to time, appoint non voting positions to assist with leadership roles, as deemed necessary, and will be appointed for such term as the Board of Directors shall, in each case, specify.
Section 7. The Homeschooler's in Action Board of Directors must approve all functions conducted under the auspices of Homeschooler’s in Action. Suggestions for programs or functions may be submitted to any active board member for review by the full Board of Directors at a regularly scheduled meeting.
Section 8. Quorum: With the exception of addition or removal of Board of Director members, a simple majority of board members shall constitute a Quorum for the transaction of business. In the event a Board member resigns, business may be conducted with a simple majority of the remaining members until such time as the vacancy is filled.
Section 9. Removal from the Board of Directors: Board members may submit written resignations, email is an approved form, for full board review and acceptance. In other instances, and when necessary, board member removal will take place at a board meeting. Removal may be necessary after a review of any grievance. Reason for removal may include misconduct, nonparticipation in board meetings, or other circumstances which may arise. A 2/3 majority of Board of Directors members must be present to add or remove a member from the board. A simple majority of the members present is sufficient for voting purposes.
Article V – Meetings
Section 1. The Board of Directors shall meet on the 1st Thursday of each month. Agenda, minutes and any financial reports shall be provided to the Board of Directors prior to each meeting. Any Board of Directors member who misses three (3) regular meetings in a 12 month period may be removed from the Board of Directors, provided, that the Board of Directors may excuse for good cause any absence.
Section 2. Special Meetings: Special meetings of the Board of Directors may be requested by two (2) or more members to be called by the President. All Board of Directors members shall be given notification of the special meeting.
Article ⅤI- Officers
Section 1. Elected Officers: The Board of Directors will elect a President, Vice President, Secretary, and Treasurer. The Officers will be elected by the Board of Directors at the first regularly scheduled meeting in June of each year for a term of one year. The term of office for each officer shall begin immediately following the Board of Directors election of said officers. Between meetings, the officers shall have the authority of the Board of Directors, except, that it shall not have the authority to approve or amend the budget, or to amend the by-laws.
Section 2. President: To be eligible for election as President, the Board member must have served on the Board of Directors for one year. The President shall be the principle officer of the corporation. The President will preside at all meetings of the Board of Directors, appoint all committees not otherwise provided by the Board of Directors, and supervise over Homeschooler's In Action and all of its activities. The President will be one of the approved signatures for check signing and all other banking transactions as necessary. The President has signature authority for the corporation. The President shall perform all other duties as may be prescribed by the Board of Directors from time to time.
Section 3. Vice President: The Vice President shall assume and perform the duties of the President in the absence or incapacity of the President. The Vice President shall be one of the approved signatures for check signing and all other banking transactions as necessary. The Vice President shall perform all other duties as may be prescribed by the Board of Directors from time to time.
Section 4. Secretary: The Secretary shall be responsible for keeping a record of all meetings, which includes an official record keeping book and present a written copy when called upon by the Board of Directors. The Secretary shall maintain a current roster of the Board of Directors including their mailing addresses and shall prepare letters, notices, etc. as requested by the Board of Directors. The Secretary shall perform all other duties as may be prescribed by the Board of Directors from time to time.
Section 5. Treasurer: The Treasurer shall be one of the approved signatures for check signing. The Treasurer shall direct and oversee all financial record keeping, funds and securities of the corporation. The responsibilities of the Treasurer shall include but are not limited to reviewing the financial reports. The Treasurer shall present a written copy of such report(s) when called upon by the Board of Directors. The Treasurer shall perform all other duties as may be prescribed by the Board of Directors from time to time.
Article ⅥI- Committees
Section 1. Budget Committee: The Budget committee will consist of the Treasurer and two (2) other Board of Directors members. Committees shall select their own chairpersons. The proposed budget for the upcoming year shall be submitted at the March meeting and read to present Board of Directors members. The budget will be ratified in the April meeting.
Section 2. All Other Committees: The Board of Directors shall create other committees required for the function of the corporation. The president shall be an ex-officio member of all committees. Committee members shall be selected by board vote at regularly scheduled board meetings. All committees shall meet as needed and report to the Board of Directors at regularly scheduled meetings.
Article ⅦI- Pecuniary Gain and Conflict of Interest
Section 1. The corporation shall not afford pecuniary gain to its volunteers or Board of Directors. No part of the net earnings, donations, or other monies shall inure to the benefit of its officers or committee chairpersons. The corporation may pay reasonable compensation for services and personnel who shall not be voting members of the organization. No part of the activities of the corporation shall be for carrying of campaign for public office including issuance of statement of endorsements.
Section 2. The corporation may not make any loan to or borrow money from any Board of Directors member, Ex- Officio member, committee member, employee, or volunteer.
Article IX- Policies
Section 1. Two signatures will be required on checks over $1000.00.
Section 2. The Board of Directors will do a compilation of Homeschooler's In Action receipts and expenditures on a quarterly basis.
Section 3. Policies, will be established by the Board of Directors and any assigned committee. Input for policy, by the general membership, is encouraged and appreciated.
Section 4.Homeschooler's In Action has been established as a group which seeks to encourage home educating families. As such, members are required to abide by the organization’s policies.
Section 5. These guidelines are designed to help Homeschooler's In Action participants understand what is expected of group members. Policy enforcement may include a verbal warning, reprimand, exclusion from an activity, establishing conditions for participants, or other means, up to and including revocation of membership in the organization.
Section 6. Membership may be revoked by a simple majority vote of the Board of Directors.
Article X- Amendment
Section 1. The by-laws may be amended by a 2/3 vote of the Board of Directors.
Section 2. Bylaw amendments must be voted on at a board meeting. Bylaw amendments may not be voted on in a board meeting of less than 5 members of the Board of Directors.
Article ⅩI- Dissolution
Section 1. In the event of dissolution of this corporation due to lack of participation, or for any other legal reason, all liabilities and obligation of the organization shall be paid. Any remaining funds in the treasury at the time shall be given to another nonprofit homeschool organization or other nonprofit organization, to be determined by the remaining leadership.